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Daily Hours

    Introduction

    You can change the From Date and the To Date, to reflect the period you want to look at.

    In the same way as you can change the dates on the clockings screen, you can select the calendar picture option, or type in the date.

    After you have made the change, click “Apply”.

    As you can see in the above window, the details are listed in employee number order, and for each date the employee has clocked the clockings are listed, as well as the calculated number of hours.

     

    Please Note:

    1. The clockings as well as the hours are listed in hours and minutes.  You can change the setup of the web interface to display decimal hours.
    2. If an employee has clocked OUT after midnight, the hours worked are listed on the day (date) of the IN clocking.

     

    If you would like to print the selection that you see on the screen, click on the “Send To” button at the bottom of the window.

    With Advanced Processing Enabled (default)

    Up to 11 time categories are displayed in the “Browse Daily Hours” window.

    The “Day” column shows the weekday name (which can be renamed in the “Global Translations” menu option) or the leave type description or the public holiday description.

    The “Expected” column will display the schedule information for the day.  For example: “I- 8:00 O-16:00 L- 0:30” translates into: “I- 8:00” is the shift start time;  “O-16:00” is the shift end time;  and “L- 0:30” is the unpaid break time.

    Next to the window heading the system displays the number of records in the processing queue.  Hours will automatically be reprocessed if:

    • Clocking changes are made.
    • Approved leave records are added.

     

    BrowseDailyHours.jpg

     

    A record that is pending for processing is indicated by notprocess16.png.

    warn16.png indicates that the employee was absent i.e. the employee were scheduled to work, but there were no clockings for the day.

    To view the employee’s expected clockings, hover your mouse over the employee’s clockings.  A tooltip will appear:  .

    Updating Daily Hours

    You have the option to change or remove a daily hours record.

     

     

    • Re-Process:  This option will queue the day’s record for processing.
    • Employee:  Displays the employee name.  This field cannot be edited.
    • Date:  Displays the date of the daily hours record.  This field cannot be edited.
    • Day Name:  Displays the weekday name:  This field cannot be edited.
    • Overriding hours:  You can override any of the processed hours by ticking the Override box and entering the new value in the Override Hours field for the relevant time category. 
    • To reset the Running Total, tick the Override box and enter the override hours value.
    • Absent?:  The absenteeism indicator (yellow dot).  It will be ticked if the employee had no clockings for a day he/she was scheduled to work on.  Untick the box to remove the absenteeism indicator in the browse windows.
    • Comment:  You can enter a reason for overriding the processed hours.

    Click on “Save” to save your changes or “Cancel” to discard them.  An overridden hours record will be indicated with an purple circle override16.png in the “Browse Daily Hours” window.

    With Advanced Processing Disabled

    When processing is disabled, the daily hours will be the total hours worked for the day. If there is an IN clocking without an OUT clocking before midnight, the hours will total until the next OUT clocking, whether it is on the next day or on a later date.

     

     

    To disable Advanced Processing, untick the "Enable Auto Process" box in the Global Settings Menu.

     

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    Page last modified 13:00, 4 Aug 2011 by Admin CS TimeClock Documents > The Web Interface > The Browse Menu > Daily Hours

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