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The Processing Menu


    The options under the Processing Menu can be used to refine the processing of hours.   Instead of just allocating hours to a single time category, these options will allow you to:

    • Use up to 11 time categories.
    • Setup a simple 7 day working schedule for each employee.
    • Collect flexi time information.
    • Round clockings to the nearest specified part of an hour.
    • Apply daily overtime balancing.
    • Allocate leave where it influences your hours calculations.
    • Automate the processing of employee hours.



    The Time Categories

    When advanced processing is enabled the clock will use and display the following time categories:

    • Extra:  Time worked before the scheduled start time.
    • Normal:  Time worked between the scheduled start and end time.
    • Overtime:  Time worked after the scheduled end time or where a schedule does not exist for a day.
    • Saturday:  All scheduled time worked on a Saturday.
    • Sunday:  All scheduled time worked on a Sunday.
    • Holiday:  If a schedule is assigned to an employee, their expected time will be allocated to this time category on a public holiday.
    • Paid:  By default all time allocated to a paid leave type.
    • Sick:  By default all time allocated to sick leave.
    • Variance:   Variance time contains either a positive or negative amount equal to Normal + Overtime + Sat + Sun + Holiday + Paid + Sick – Expected Normal Hours.  Note that Extra time is not included here.
    • Lunch:  If a deduction is specified for an employee in their schedule, then this deduction is made, from normal time, regardless of the time spent at work, or the time of the clockings. The supervisor can override the lunch deduction for any employee for the day. The lunch deduction is made before daily balancing occurs for the day.
    • Running Total:  This column keeps a running total of the Variance time category and is only visible if enabled in the Global Processor Settings.

    While these names can be modified in the Global Translations menu, the meaning is fixed.


    If activated, all clockings are rounded as per the time set in the global setting.

    Rounding is deemed to be “half half”. In other words, if the rounding period is set to 15 minutes, then each clocking will be rounded to the “nearest quarter hour”. 

    Example:  for a rounding period of 15 minutes, a clocking time of 08:07 will be rounded to 08:00 and a clocking time of 08:08 will be rounded to 08:15.

    The global rounding unit can be overridden for an employee in the setup of the employee schedules.

    Overtime Balancing

    By default, if an employee is linked to a working schedule, any time after the expected shift end will be allocated to the Overtime time category.  If however, an employee is expected to earn their Expected Normal Hours each day, no overtime will be allocated until this amount of time is earned. Equally, time worked in excess of the Expected Normal Hours is automatically sent to “After end of day”.

    Overtime balancing can be enabled in the global settings and overridden in the employee schedules.

    Overtime balancing only occurs between the Normal and one Overtime category.


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    Page last modified 18:58, 3 Aug 2011 by Admin CS TimeClock Documents > The Web Interface > The Processing Menu


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